The Students Union and University of Aberdeen have a number of bookable spaces for your Student Activity needs, this include sporting facilities, lecture theatres, teaching classrooms and meeting rooms.
Sports Facilities
To book facilities at Kings Playing Field or Pavillion, Butchart Pavillion, Balgownie Playing Field or Pavillion, Hillhead Playing Field or Pavillion and Aberdeen Sports Village on behalf of your Student Activity, please email fixtures@abdn.ac.uk with your query.
The GP Hall at Hillhead is not under the remit of the Students Union Sports Office see here for details on how to book this area.
Students' Union Spaces
See the different spaces available here
How to Make a booking
Step 1: Choose your space
Decide on what are and equipment you would like to book for your activity. During undergrad term time we don’t recommend doing this before 4pm as the building can be very busy for lunch. Conversely if you are wanting to book a table (e.g. for a bake sale or promotion) 10am-4pm is likely the times you will get the most engagement.
For out of hours bookings of Union Brew, we need to get staff in to open the building. These must be made further in advance, and require a chare of £15/ hour to cover the cost. This can only be refunded if the booking is cancelled with atleast 72 hrs notice.
Step 2: Make sure you are ready to book
The group you are booking on behalf on needs to have completed their annual risk assessment and reaffiliation before you can book the space, make sure you do this first as you booking will be rejected if this is not completed. Additionally there may be two additional requirements if you are hosting an external speaker (e.g. a panel talk) or booking for an activity where you will serve food (e.g. bake sale, potluck)
Step 3: Make a reservation
You can automatically reserve the space you want at any available time using an automated booking tool following the link below
Step 4: Await confirmation
For Union Brew bookings we will be in touch shortly should we require any other information, or to confirm your booking If you haven't heard back and it has been two working days, or it is less than 2 days until your event, or if your event required special arrangements or for any other query please send an email to unionbrew@abdn.ac.uk.
For other rooms, you don't need to wait for confirmation, completing the booking form means you are good to go!
For the craft room collect the key from Union Brew with your student ID card.
Food at Events
If you want to serve food at events and you need to get your Society, Sports Club, Forum or Students' Group set up for food serving. You will need to download a copy of our risk assessment template here, read it, sign it, and add any specific risks you identify for your circumstances.
Then upload this in this form. We will let you know if there are any issues, you only need to do this once each academic year.
If you want to have alcohol at your event special arrangements will need to be made due to licencing laws, for this please contact the licence holder by email to joseph.huttich3@abdn.ac.uk
External speakers
Please complete this form with the details of all external speakers, you must complete this form once for each booking.
Other Bookable Spaces
Other types of venue can be booked from the University Room bookings team, University Conference and events team or the Multifaith Chaplaincy. These include Chaplaincy, Teaching classrooms and lecture spaces, and Meeting rooms, Corporate Venues (Elphinstone Hall, Linklater Rooms, Kings Conferene Centre) and GP Hall at Hillhead.
Overview of Bookable Spaces
See the table for an overview on the pros and cons of each option, then book a Students' Union space below or follow the link to infomation on booking University spaces.
