Transport (i.e., Vehicle Hire), Trips and Travel
Supported by the Students' Union our affiliated student clubs, societies and groups (Student Activity), regularly organise trips and events, both on and off campus.
If you are planning a trip we have prepared resources for you to ensure that it is carried out safely and all legal requirements and regulations are met.
Travel & Transport Policies
Please see our Activities Policies (ausa.org.uk) page where you can find a list of policies which apply to our student activities
Trips and Travel Forms
For any trip where you have booked any travel, accommodation or trip insurance through an external provider, i.e., rail or public coach travel, flights, hotel or B&B accommodation, etc., please complete the Students' Union Activity Trips and Travel Information Form. This form is used in case of accidents or emergencies. Any details contained within this form will not be passed onto any third party, unless a situation arises wherein they may be passed to other parties as required i.e., Emergency Services, Insurance Company or the University of Aberdeen Health & Safety Department, etc.
N.B. If you have hired vehicle(s) through the Students' Union and do not have any accommodation or insurance booked you DO NOT need to submit this form as all trip information will be contained within the Students' Union Activity Vehicle Hire Request Form
Student Activity Vehicle Hire
To request any hired vehicle on behalf of your Student Activity, please complete the appropriate Students' Union Activity Vehicle Hire Request Form . All hired vehicle(s)are to be driven by a member of the Activity. This form can also be completed should you wish to obtain quotes for a Private Hire Coach with driver. When completing this form please use Student Activity @AUSA Email address and not a personal one.
Requests should be sent as far in advance of the hire date as possible. Requests made less than 14 days, may not be able to be fulfilled and may be prioritised below other bookings. Vehicles are supplied subject to availability.
For more information please see Student Activity Vehicle Hire (ausa.org.uk)
Driving private vehicle on Student Activity "business"
Private vehicles are not covered under the students union insurance policy. As such, any individual driving to fixtures or events on behalf of their Student Activity must ensure that their personal insurance policy explicitly includes "business purposes" coverage. This is crucial because, for insurance purposes, driving to a fixture is considered to be "university business," and without this coverage, any potential insurance claim related to an incident while driving could be rejected. In practical terms, this means that if you are using your private vehicle to travel to a university fixture, you must contact your insurance provider to confirm that your policy includes coverage for business purposes. If this coverage is not listed, it is important that you update your policy to reflect this, as failing to do so could leave you exposed to financial risks in the event of an accident or other incident while on the road.
If you have any doubts or need further clarification, I would strongly encourage you to speak directly with your insurance provider to ensure you are compliant and fully covered for all university-related driving activities. It's always better to double-check beforehand than to encounter problems down the line.
If you have any queries relating to the above, please do not hesitate to contact Students’ Union: -
Sports Office | ASV | Linksfield Rd | Aberdeen, AB24 5RU | Tel: 01224 438975 | Email: ausa-transport@abdn.ac.uk
Main Office | Students’ Union Building | Elphinstone Rd | Aberdeen, AB24 3TU | Tel: 01224 272965 | Email: activities@abdn.ac.uk